Why your email is insecure and a solution

Email is one of the most universal methods of communication. It’s easily accessible from everywhere at any time as it’s built into almost everything from traditional computers to smartphones and tablets.

Despite that it is so ubiquitous, email has a number of major drawbacks. One of these is the fact that email was not designed with any privacy or security in mind. To this day, this means that email is generally readable by anyone who can watch network traffic or access accounts. Statistics show that more than 95% of all emails are still unencrypted.

TraceMail is the user-friendly alternative to sending emails securely

TraceMail is a cloud-based secure messaging solution that goes way beyond a simple encryption. The solution encrypts, tracks and prevents the leak and interception of confidential information. TraceMail integrates seamlessly with Microsoft Outlook® and other applications for both internal and external users, so users can easily send, receive and track emails from any device and any location seamlessly

With TraceMail, you get specific benefits that make your email safer and compliant with the Australian Privacy Principles that came into force last year.

1.      Track

How do you know whether your recipient has read your message or not? Yes you can request a Read Receipt but what if your recipient has read it but denied the request? TraceMail has a patented Delivery Slip, so you always know if your recipient has read your email or even forwarded it to someone else. Also many other inherent tracking and auditing capabilities.

2.      Secure

This is all about protecting your data wherever it is. Data is secured in transit with a minimum of 128bit SSL connectivity and at rest with AES 256-bit encryption, reducing the risk of traditional email’s high vulnerability to a breach. This means that hacking into these messages would take significantly longer than the age of the universe. Bank level encrypton for your organisational email communications

3.      Control

Pre-emptive Data Loss Prevention alloworganisations to automatically inspect messages by keyword, black-listing of message content, and enforcing or recommending the use of TraceMail based on company policies before the message is actually sent. This helps make email security straightforward, vastly reducing the risk of accidental or intentional leakage of information by employees.

Other benefits of TraceMail

Other features of TraceMail include:

• Recall messages and block access even after they have been received
• Native app support for iOS, Android and Blackberry mobile and tablet services
• Rapid deployment in the cloud
• Configurable user permission to feature sets, white labelling and message expirations

Wondering whether you need to secure your emails?

The updated Australian Privacy Principles have made the requirements for handling information considerably harder for organisations. Especially organisations that regularly handle sensitive or private data such as the financial, legal and medical industries that are now legally obliged to protect email data at the sender and recipient end

Other organisations that may have privacy and compliance concerns include government, non-government organisations (NGO), elite sporting clubs, banking, imaging, healthcare and any other organisation wishing to protect sensitive information exchange.

Contact us if you would like to have a chat about the specific requirements for your organisation.